Job Detail

Organization: St. Johns County Board of County Commissioners
Title: Asset Management Coordinator (2 Openings)
Location: St. Augustine, FL

Posted: 2023-11-17
Application Deadline: 2023-12-07

Position Description:

St. Johns County, FL is hiring two (2) Asset Management Coordinators for the Public Works Department. These positions will work closely using Trimble Cityworks & Esri's ArcGIS systems to perform insights and analytics.

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Position Description
St. Johns County Board of County Commissioners is seeking an Asset Management Coordinator for our Traffic Division and Road & Bridge Division in our well-established Public Works Department located in beautiful St. Augustine, Florida.

St. Johns County residents enjoy a healthy quality of life with many perks including one of the top rated public school system in the State of Florida, miles of beach shoreline, peaceful estuary scenery of the St. Johns River, long established agriculture and equestrian scene, and the nation’s oldest city, historic St. Augustine. In 2019 St. Johns County was ranked the 10th fastest growing county in the United States showcasing that there is truly something for everyone in St. Johns County!

The St. Johns County Traffic Division is responsible for the design, operations and maintenance of traffic control devices and systems along the St Johns County road network. The St. Johns County Road & Bridge Division is responsible for the maintenance of St. Johns County roads, bridges and drainage systems. This includes but is not limited to roadway and pothole patching, sidewalk construction and replacement, drainage pipe and structure cleaning and replacing, ditch excavating, tree trimming and removal, roadside mowing, etc.

Employees work in a team-oriented environment in a variety of divisions with two common goals in mind: to provide the best services to our citizens and to provide the best maintained infrastructure in North Florida.

The newly selected Asset Management Coordinator will provide professional technical and administrative work responsible for the efficient and effective utilization of the Computerized Maintenance Management System to enhance productivity and service delivery for the Traffic division or the Road & Bridge division.

Examples of Duties
The ideal Asset Management Coordinator candidate must possess St. Johns County’s core values of compassion, innovation, and trustworthiness and must work well in a collaborative team environment. Some of the specific tasks include but are not limited to:

*Researches industry standards to formulate proper work plans, to include activity schedules, maintenance cycles, and key performance or quality indicators. Gathers required data from end users to evaluate and determine objectives, goals, and scope for the creation of technical specifications.
*Supports the planning and execution of project plans from start to completion. *Reviews all support contracts, service level agreements, and vendor contracts for proper negotiation, budget, and execution. Reviews project plans for proper resource allocation and scheduling. Verifies and reports on project deliverables, outcome measures and other targeted metrics. Makes recommendations for the development of total quality management protocols designed to optimize citizen response, project capitalization, and use of materials and labor.
*Assists the department’s management team with strategic planning and implementation of multi-year infrastructure maintenance programs. Participates in the annual budget process, relating to the development of maintenance budgets, schedules, expenditure projections, and the review or development of bid and proposal requests. Assists with the development of employee performance standards.
*Collaborates with department supervisory staff for the review key of performance indicators and work plans; the validation of goals, objectives and project outcomes; the review and modification of work schedules; and other related service evaluations.
*Conducts project meetings. Analyzes, tracks and reports on project progress and status. Prepares project management plans, contract task orders, staffing/cost estimates, and schedules for approval.
*Collaborates with other County employees to develop, maintain, and implement the County’s Enterprise Asset Management protocols in order to interface with maintenance, labor, purchasing, and inventory functions for the County.
*Coordinates the planning, design and establishment of data entry standards used in the CMMS. Establishes, reassigns, revises or deletes records in key data tables in response to system user requirements as applied through use of department policies and standards.
*Maintains complete, concise, and contemporary technical documentation and taxonomy for the enterprise infrastructure. This includes but is not limited to physical data model schema, data specifications documents, mapping documents, architecture documentation, BI/reporting documents, data flow charts, source code for business queries, business report outputs, etc. *Facilitates the development and implementation of data quality, data protection, and data usage standards. Monitors and reports compliance with data related policies, standards, roles and responsibilities, adoption requirements, and consistent application with asset management standards.
*Provides application support and technical guidance to end users. Builds and tests queries for internal and external auditors and public disclosure requests. *Performs field and acceptance tests. Provides support in enhancing the system; maintaining system documentation; and developing related training materials.
*Additional preferred knowledge for this position would be: public database management systems, principles, practices, and trends; project management theory and techniques; and knowledge of Total Quality Management and Continuous Improvement principles, practices, and standards.

Typical Qualifications
Candidates for the Asset Management Coordinator are encouraged to apply if they meet the following minimum qualifications:

*Bachelor’s degree from an accredited college or university in a related course of study to the occupational field.
*Minimum of three (3) years of related work experience.
*Must possess and maintain a valid Florida driver’s license and any other endorsements necessary to legally operate vehicles used while assigned to this position.
*Must possess good interpersonal and communication skills in order to serve others.
*Must be able to comprehend, speak and write the English language.
*Must be able to operate a computer.

Supplemental Information

Candidates may apply through St. Johns County’s Online Application System:

Applications must be submitted through St. Johns County’s Online Application System in order to be considered. Paper documents, emailed resumes or otherwise are not accepted in lieu of an application. All applications must be submitted before the advertised closing date.

St. Johns County Board of County Commissioners is a drug free workplace and equal opportunity employer.

All employment actions are taken without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, handicap, disability, marital status, national origin, veteran status, or genetic information.

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